Data Use Policy

Effective date: August 1, 2025

This policy explains the sources DeedMine uses to generate distress scores and how that data is handled within our platform.

1. Data Sources

DeedMine aggregates data from the following publicly available and licensed sources:

Public Records

  • County Tax Assessor / CAD records — property ownership, assessed value, tax delinquency status (via state and county open-data portals)
  • Court Records — foreclosure filings, eviction dockets, lis pendens (via state and county court open-data portals)
  • Deed Recordings — ownership transfers, liens, mortgage satisfactions
  • Building Permits — renovation permits, demolition permits, zoning changes (via city Socrata/CKAN open-data portals)
  • Code Violations / 311 Reports — property neglect signals (via city open-data portals)

MLS & Market Data

  • Redfin Comps — comparable sales data and price history (public data layer)
  • Zillow Research — market value estimates and neighborhood trends
  • HMDA — Home Mortgage Disclosure Act loan-level data

Property Data

  • ATTOM Data Solutions — comprehensive property attributes (where licensed)

2. How Scores Are Computed

DeedMine combines 22+ signals from the above sources into a composite distress score (0–100) using a per-market machine learning model. The model self-calibrates over time using labeled outcomes (deals closed, properties sold, owners contacted) to improve precision within each geographic market.

Scores represent the estimated probability that a property owner is experiencing financial or situational distress that may indicate motivated-seller intent. Scores are not appraisals, valuations, or legal opinions.

3. Data Accuracy & Freshness

  • Public record data is refreshed on a nightly basis where source APIs permit
  • MLS and market data is refreshed weekly
  • Scores are recalculated after each data refresh
  • Historical score snapshots are retained per plan limits (7 days Starter, 90 days Pro, 12 months Enterprise)

We make reasonable efforts to ensure data accuracy but cannot guarantee completeness or timeliness of government data sources.

4. Permissible Use

Data accessed through DeedMine may be used for:

  • Identifying off-market acquisition opportunities for real estate investment
  • Portfolio monitoring and risk management
  • Skip-tracing and owner outreach (subject to TCPA, CAN-SPAM, and applicable state law)
  • Internal analytics and deal underwriting

Prohibited Uses

  • Consumer credit reporting or tenant screening (FCRA-governed use cases)
  • Insurance underwriting decisions
  • Discriminatory targeting based on protected classes under the Fair Housing Act
  • Resale or redistribution of raw property data without authorization
  • Any use that violates applicable federal, state, or local law

5. Contact

Questions about our data sources or permissible uses? Email data@deedmine.com.